Accounting Forms - Journal Voucher

A Journal Voucher is prepared whenever there is a need for adjustment after accounts analysis during the accounting period.   Strictly, JV requires approval and is only meant for internal corrections.   JVs are recorded in General Journal in chronological order.

Below is a sample of Journal Voucher. 

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Accounting Forms - Petty Cash Voucher

Petty Cash Voucher (PCV) is a document evidencing disbursement or payment from the Petty Cash Fund. The requesting personnel should submit this duly approved and accomplished PCV to the Cashier/PCF custodian with the corresponding documents/receipts.   These PCVs will be attached when a replenishment of Petty Cash Fund is requested by the Cashier/PCF Custodian.

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Accounting Forms - Check Voucher

A Check Voucher (CV) is a document prepared with the check, explaining the purpose or nature of payment and other details related to it.  CVs are recorded in the Cash Disbursement book in chronological (also in numerical) order.

Below is a sample of Check Voucher.

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Accounting Forms - A/P Voucher - Trade & Non-Trade

An Accounts Payable Voucher (APV) is a document prepared to set up the liability incurred by the company. It explains the nature of the debt and other details related to it.  APVs are recorded in the APV-Trade or APV-Non-Trade  Register in chronological (also in numerical) order.

Below is a sample of Check Voucher.

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Accounting Forms - Purchase Order

A Purchase Order (PO) is a business document used and issued by the Purchasing Department (buyer) to purchase goods and services from the seller (vendor).   The PO once accepted by the vendor, serves as a contract between them.

Below is a sample of a Purchase Order.

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Accounting Forms - Sales Order

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Accounting Forms - Summary

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Accounting Books - General Journal

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Accounting Books - Sales Journal

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Accounting Books - Cash Receipts Journal

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Accounting Books - Disbursement Journal

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Accounting Books - A/P-Trade Register

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Accounting Books - A/P-Non-Trade Register

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Finance Manual - Petty Cash Fund

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Sales and Procurement Process - Traded Items (Merchandise Inventory)

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